Homeowners,
The Amendments was passed at the recent 3/31/16 Quarterly Meeting. It has been signed and delivered to HOA Attorney Ramona Alcantara for filing with the county.
Bridgeview Residential Condominiums Amendment to Bylaws 3.4 & 3.5
WHEREAS Texas law and the Bylaws for Bridgeview Condominium Homeowners Association, Inc. (the “Association”) authorize the Board of Directors to amend the Bylaws of the Association; and
WHEREAS the Board of Directors has determined that it is necessary to reduce the percentage of Members necessary to establish a quorum at regular and special meetings of the Members; and
WHEREAS the Board of Directors has determined that in order to help reach a quorum at annual meetings of the Members, it is in the best interest of the Association to allow Members to vote by Absentee Ballot.
NOW THEREFORE, by affirmative vote of the Board of Directors at its March 31, 2016 meeting, the language in Bylaws 3.4 & 3.5 are deleted in their entirety, and are amended to read as follows:
3.4 QUORUM
Except as otherwise provided by these Bylaws, the presence at a meeting of at least 35% of the Unit Owners either (i) in person, (ii) by Absentee Ballot cast, or (iii) by proxy shall constitute a Quorum.
3.5 PROXIES & ABSENTEE BALLOTS
A Unit Owner in good standing may vote at any annual or special meeting of Association members either in person, by Absentee Ballot, or by proxy. Information about the director candidates and issues to be placed before the membership for a vote will be posted to the Association web site a minimum of 30 days prior to the member meeting (the "Meeting Information").
A. Absentee Ballot. At least thirty (30) but not more than fifty (50) days before the member meeting, the Association will send an electronic message to all owners who have provided an e-mail address, to inquire whether such owner desires to vote by Absentee Ballot (the "Absentee Ballot Notice''). The Association will then send to those Owners who responded (by the deadline stated in the Absentee Ballot Notice with an election to vote by Absentee Ballot) instructions for voting by Absentee Ballot (the "Absentee Ballot Transmittal''). The Absentee Ballot Transmittal, and the Absentee Ballot, may be sent and cast by electronic means, hand-delivery, USPS Mail, or such other means that provide the membership a fair opportunity to consider the candidates and issues to be put to a member vote, in accordance with reasonable procedural rules established by the Association. In order for an Absentee Ballot to be counted, the owner must cast the Absentee Ballot in accordance with the instructions specified in the Absentee Ballot Transmittal by the deadline specified in the Absentee Ballot Transmittal.
B. Proxies. Proxy votes will be allowed and counted only upon presentation before the meeting, in accordance with reasonable procedural rules established by the Association, of a written proxy executed and delivered by the member or his duly appointed and authorized representative. No proxy shall be valid except for the meeting for which it was given. No proxy holder may vote proxies for more than five (5) units. A "Directed Proxy" as used in these Bylaws is a proxy in which the owner directs the owner 's agent (the proxy holder) to vote in accordance with the owner 's specific instructions in the proxy document, rather than at the proxy holder 's discretion.
C. Attendance in Person. An Absentee Ballot or ballot delivered by proxy may not be counted, even if properly delivered, if the owner attends the meeting to vote in person. Any vote cast at a meeting by a property owner in person supersedes any vote submitted by Absentee Ballot or by proxy for the proposal or candidates under consideration.
D. Quorum. Absentee Ballots and valid proxies may be counted for the purpose of establishing and maintaining a quorum. No Member action can result from a vote at a meeting (i) on any substantive (as opposed to procedural) proposal or for candidates not specified in the Meeting Information, on the Absentee Ballot, or Directed Proxy, or (ii) on a proposal that was amended at the meeting to a form different than the exact language appearing on the Meeting Information, Absentee Ballot, or Directed Proxy. No candidate nominations, substantive proposals or amendments to proposals not appearing in the Meeting Information can be entertained at a meeting at which Members vote through Absentee Ballot or Directed Proxy .
BRIDGEVIEW CONDOMINIUM HOMEOWNERS’ ASSOCIATION, INC.
Acknowledgment
State of Texas ) County of Cameron )
On this day of , 2016,
appeared before me as President of the BRIDGVIEW
CONDOMINIUM HOMEOWNERS’ ASSOCIATION, INC., a Texas non-profit
corporation, and acknowledged the foregoing instrument as President of the corporation.
📷
Notary
📷
By:
📷Its: President